Before ordering
Record the product name, catalogue slug or identifier, selected vial strength, supplier and the document available at the time of approval. If a certificate is described as a sample rather than batch-specific evidence, record that limitation.
Use the permanent batch page and retain the source PDF where available. A screenshot without a URL, batch number or date is difficult to verify later.
- Product and exact variant
- Supplier identity
- Quoted batch or lot
- COA URL and source PDF
- Approval date and reviewer
At receipt
Compare the delivered label and packing record with the purchase record. Note discrepancies before the material enters a study workflow. Keep the order number and purchasing email as service identifiers, but never send passwords or payment-card details to support.
Record receipt date, package condition and any transport concern. This operational record does not replace analytical evidence, but it preserves the chain between procurement and custody.
During laboratory handling
Assign an internal identifier without discarding the supplier batch. Record storage location, material movements, preparation events and responsible personnel according to the laboratory's own quality system.
If the original material is divided or relabelled, retain the parent-child relationship. A new internal code should not erase the source lot.
When a record changes
Keep the original evidence and the reason for any correction. A revised page should not silently rewrite analytical results or the batch identity. The public ANMIT batch record keeps the source files visible and states the limits of the displayed information.
A traceability check confirms that records connect. It does not certify compliance with a buyer's regulatory framework or prove an untested property.